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«FINANCE COMMITTEE MEETING held February 4, 2013 8:00 a.m. Present: Chairman Mike Young Councilman Dwight Clark Councilman Dave Tadych Also Present: ...»

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Mr. Young stated that looking at the staffing of the city’s departments he does not see where there could be any cuts as far as the number of personnel without sacrificing safety and critical services. Mayor Sutherland expressed agreement. Mr. Young stated that anything that needs to be done has to do with changing the way things are done as opposed to reducing. At that point in time, once those changes are made, they can then get a feel for what they have to do on a revenue side to make things sustainable for the city. Mr. Clark agreed, stating that we do not want to Minutes of a Meeting of Finance Committee February 4, 2013 sacrifice personnel. Efficiency is the key going forward. Figuring out the expense side will be the driver in figuring out how to handle the revenue side. Mr. Clark is not interested in spending the General Fund carry-over balance because that is really the General Reserve Fund balance.

Mayor Sutherland stated that former Finance Director Presley always recommended at least a $900,000 carry-over balance. Mr. Clark stated that $700,000 to $800,000 would be a good number.

Mr. Clark clarified there is a possibility of getting a reimbursement from FEMA or First Energy for storm related expenses. Mayor Sutherland stated that she would rather not include that in the budget because we don’t know what we are going to get or when we are going to get it.

Chief Wright advised that the Police Department copy machine is at the high end of usage. The particular model goes out of production at the end of 2014. Beginning in 2015, replacement parts will not be available. Replacement of the machine is estimated between $6,000 and $8,000. He asked if there is interest in setting aside $3,000 per year for the next three years. Mr.

Clark stated that the machine is a critical component of the Police Department and should be considered under Equipment Replacement. Mr. Young asked that quotations be received to compare purchasing versus leasing a machine. Mayor Sutherland suggested that Assistant Finance Director Ruth Popovich who handles the copier issues look into the replacement.

Mayor Sutherland discussed the potential impact of State of Ohio House Bill 5 regarding municipal income tax receipts. Information from the Cuyahoga County Mayors and City Managers Association has been provided to Council, as well as a spreadsheet of the projected impacts for Ohio communities. The information has been prepared to let the state legislators know how this bill would affect Ohio communities if it is passed as introduced. The low number of the bill signifies importance to get it passed. It will be heard in the Ways and Means Committee which is not chaired by Representative Grossman, who is the Bill’s sponsor. Mayor Sutherland will go to Columbus on Wednesday, February 6, 2013 for prep work. The Mayors have been meeting with legislators since last fall regarding the impact the bill would have on their communities. Mayor Sutherland suggested that Representatives Nan Baker and Tom Patton receive comments from Council, and it would be prudent for City Council to pass a resolution in opposition to HB 5. A standard resolution form will be available from the Mayors and City Managers Association.

Mrs. Fink asked how many entities are going to be impacted by this bill. Mayor Sutherland stated that it could be in excess of 600 communities across the state.

The meeting adjourned at 9:03 a.m.

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