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«Present: Councilman Dwight Clark, Chair Councilman Tom Henderson Councilman Dave Tadych Also Present: Finance Director Mahoney, Mayor Sutherland, ...»

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Minutes of a Meeting of Finance Committee November 9, 2015 Sewer Improvements and Engineering Service/Safety Director Thomas has created a five-year plan for the sewer system. In 2016, some of the problem areas to be addressed are engineering for Lake and Bradley Road sanitary line area ($20,000), and Clague and Lake Roads where the intersection needs to be reviewed for problems. The Huntington/Long Beach lift station needs electrical improvements for monitoring. This would allow immediate notification to the Service Department if a problem should occur at the lift station, a much-needed improvement over the present alarm system.

Mayor Sutherland noted that if the lift stations go down the entire west side of Bay Village would have sewage in their basements.

The amount of $250,000 is requested for equipment recommended by the engineer for both the storm and sanitary systems to allow the City to know how the sewer system is functioning and pinpoint problem areas. It includes actual computer date and will address flooding and how those options will affect other portions of the system. The City of Mentor is installing the same system.

Mr. Koomar asked if a citywide plan of all the pipes and diameters will be received. Mr.

Thomas stated that they will get all the information needed to better design the system. It is in an electronic format for both storm and sanitary sewers.

Mayor Sutherland stated that they would be happy to bring in CT Consultants to explain this proposal.

Mr. Henderson asked the useful life of this proposed improvement. Would updated projects actually be added to the model once completed? Mr. Thomas will check with CT Consultants.

Bruce/Russell/Douglas area - It has been found that the storm lines are undersized for the amount of water going into the system. To upgrade the storm sewers would be a projected cost of $3 million. Engineering for the project is approximately $300,000. The engineering is complete for a comprehensive model. This would include Wischmeyer Creek, and making sure EPA requirements are met. Mr. Koomar asked if this is a duplication of the comprehensive, celebrated sewer system model. Mr. Thomas stated that they have already done this ahead of time, so it would be included. He would suspect that the cost would be a little less than the estimate.

Mr. Clark asked if the desire is to use CT Consultants for the design and engineering for all of these projects. Mr. Thomas stated that he believes that CT has the best understanding of our system. Mr. Tadych stated he is very concerned about overload for CT Consultants.

Mr. Koomar asked if the Bradley – Lake Sewer Improvement, and Clague and Lake Sewer System blend into this comprehensive, celebrated sewer system study. Could they start there and get that information to us first? Mr. Thomas stated that those are problem areas of which we are already aware.

Minutes of a Meeting of Finance CommitteeNovember 9, 2015

Vehicles for the Service Department – Mr. Thomas has moved the aerial bucket truck purchase to 2017. Requested for 2016 is replacement of six vehicles, one tractor, and one trailer. The composter to be purchased with Westlake will be brought to the Committee of the Whole very soon. Fleet Manager White has been meeting with the City of Westlake. The $230,000 for the Bay Village share of the composter was in the Capital Budget for 2015.

Mrs. Mahoney stated that she has budgeted a $250,000 transfer in 2016 from the General Fund to further fund the Street Maintenance Program. It is estimated that we will receive $25,000 from the county for street maintenance assistance.

Mr. Clark closed the discussion for the evening, noting that $1.7 million of additional funds are needed to meet the estimate of requests of the administration for capital expenditures for 2016, and $1.3 million will be available through additional debt funding. The Finance Committee must continue to prioritize and reduce the amount requested.

The sewer fee for capital improvements will continue to be under consideration with the Committee seeking further knowledge of design and construction costs for support from Council.

Mayor Sutherland stated that the administration is gathering that information.

At the request of the Finance Committee, Mrs. Mahoney will begin preparations of a Temporary Appropriation Ordinance for 2016.

Mr. Clark thanked everyone for their time and effort in the Capital Budget preparations.

There being no further discussion, the meeting adjourned at 7:37 p.m. The next meeting will be held on Monday, November 16, 2015 at 6:30 p.m.

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