«DIRECTOR’S MESSAGE Greetings to all Rotary Leaders! Top of the news is the confirmation of IAN RISELEY as RI President- Nominee. Congratulations! ...»
from RI Director Guiller E Tumangan and Rotary Leaders of Zones 7A, 7B, and 8
Greetings to all Rotary Leaders! Top of the news is the confirmation of IAN RISELEY as RI
President- Nominee. Congratulations! Another reason to be joyful are the 13 new members of
the Arch C. Klumph Society. We celebrate our membership growth of 14,770 for the first quarter.
What a Gift to the World!
This month’s issue focuses on policy decisions reached during the Board Meetings held in Evanston. The RI Board and the TRF Trustees held a joint board meeting for two days, rather than the usual one day. We revisited the six areas of focus vis a vis the United Nation's 17 Global Goals for sustainable development. Then we asked ourselves "After Polio, what next?
Will our organization have the same audacity? To get to the core, what criteria, assumptions, information are needed?
More importantly, it was decided that there should be a way to get Rotarians engaged in determining our development agenda for the years to come. How do we get feedback about what our Rotarians, collectively, are most passionate about?
We were divided into five (5) discussion groups and each group rendered a verbal report. I can say with all sincerity that the exchange of ideas was truly enlightening, inspiring and awesome.
We missed our spouses/partners on this trip. They surely missed their customary outreach projects and the bonding moments that came with it. Admittedly, dinners and fellowships were different when they were not around. The second quarter board meeting is usually the busiest and the meetings took longer than usual.
Last year, I reported that the Board underwent a training program on good Management of Board Meeting Time governance. In January 2015, we set the goal to think more strategic and Oct Actual Governance Goal
transformative. The October agenda was categorized into four:
operational, fiduciary governance, strategic and transformative. During the Operational 15% 11% meeting itself, a digital clock was visible on our screens. At the end of the Fiduciary 15% 30% day, we were given feedback on total time spent per category. More time Strategic 40% 45% was devoted on fiduciary governance because we carefully reviewed Transformative 30% 15% Finance Committee’s report as well as that of the Operations Review Committee. We also studied the Five-year Financial Forecast.
We appreciate President Ravi’s way of assessing good governance, effective board involvement and quality of decision making processes. We felt good about our team’s management of time. To be able to practice new behaviors is motivational.
‘Twas another learning and un-learning adventure for all of us! This is something that we can include in the future training of assistant governors and club presidents.
When you read the highlights of the Board meeting, you will see that more strategic and transformative issues were acted on. I hope that the decisions that the Board made will serve as a guide for some of the tough advice that you as senior Rotary Leaders may have to give to club and district leaders in the future.
See the group photo taken during the Sunday Committee Meetings….Oh, yes, we also know how to have fun.
Some ask why such high levels of immunization and surveillance are still needed to combat a disease that is almost gone. The answer is simple: It is the only way forward. If we did anything less – if we allowed the virus any quarter – years of work would be undone. We know too well how easily polio could spread again. We know how quickly our decades of progress could be lost. And this is why the months ahead are so tremendously important. We need your voice – to raise awareness, to raise funds, and to keep the momentum going. We need your strength to help fight this war until we have won.
This war of ours – which started as a war against polio but is also a war against hatred, against ignorance, against fear – this war will be won. It will be won soon. And when it is won, all of Rotary will have a story to tell – to the children, and the grandchildren, who will never see a leg brace or an iron lung, or know a world with polio in it.
….You are a part of this story. Your part in it is one that only you can write. I ask you all to write it well – so that the story you will one day tell is one of which you will be proud.
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The Foundation Centennial Celebration Committee is chaired by Past Trustee Stephanie Urchick and the committee has comprehensive plans for a full year of celebratory events, which will culminate in a giant celebration at the 2017 Rotary convention in Atlanta.….The Rotary Foundation clearly has been a tremendous force for Doing Good in the World!
And as we contemplate our high-level plans for the centennial, we once more pause to recognize and appreciate that the totality of what happens in our clubs and districts is far bigger and longer-lasting than what happens in Evanston and at the conventions. As a result, the true success of the centennial celebration will depend on the quality and quantity of the celebratory events in our clubs and districts. The big question is whether our Rotarians around the globe will embrace the Foundation's centennial and undertake their own centennial projects and celebrations. So please do your part to stimulate the interest and involvement of your club.
A. Election of Foundation Trustees PRIP Gary C.K. Huang (Taiwan), along with PRIVP Kenneth M. Schuppert (USA), PRID Seiji Kita (Japan), and PRID Barry Rassin (Haiti), were elected to be Trustees of The Rotary Foundation beginning 1 July 2016 to serve four-year terms.
PRIP Sakuji Tanaka (Japan) resigned. And so, PRIP William B. Boyd (New Zealand) was also elected to fill the unexpired term of PRIP Sakuji beginning 1 July 2016 to serve until 30 June 2018.
B. Exception to RI Convention Critical Criteria.
The Board looks with favor upon hosting a Rotary convention in a city that would not meet the critical criteria for conventions, provided that the city is in a country that has no other city that meets the critical criteria for conventions, and that such an exception be no more than once every seven years. The general secretary was requested to develop a procedure that implements this initiative and establishes minimum criteria, for report at the October 2016 Board meeting.
C. Consolidation of Rotarian Action Group and Rotary Fellowships Committees.
The Board agreed to consolidate the Rotarian Action Group and Rotary Fellowships Committees into a Global Networking Groups Committee, beginning in 2016–17, and to amend the Rotary Code of Policies accordingly.
D. Membership Pilots Update.
The Board received the midpoint report of the Associate Memberships, Corporate Membership, Satellite Clubs and Innovative and Flexible Rotary Clubs pilot projects. The report showed results in membership growth, diversity, retention, attendance and age distribution.
The Board requested the Operations Review Committee to (a) prepare job descriptions for the office of President and Director to be distributed to the Nominating Committees and candidates beginning in 2016, and ensure that the roles of the president, director, and general secretary are aligned. This will be discussed in the April 2016 Board meeting. The Operations Committee is also requested to develop with the general secretary, orientation materials that clarify volunteer and staff roles and expectations to be incorporated into the orientation for incoming directors and committee members.
GOOD GOVERNANCE …decisions from the Boardroom A. Governor Transparency and Accountability. An amendment to the Rotary Code of Policies provision
regarding Rotary funding for governors was approved. A new Code section will be added as follows:
69.030.7. Failure to Report on Finances The financial statement as described in RI Bylaws 15.060.4. shall include all monies received by the governor. The governor shall also send a copy of his/her financial report to the general secretary within three months of the completion of the governor’s year in office with proof that the report has been independently reviewed and provided to each club for discussion at a district meeting in accordance with Article 15.060.4.
Failure to comply with the requirement to distribute a complete financial statement to the clubs and the general secretary, and to present the statement for discussion and adoption at a district meeting, shall result in the governor being ineligible to receive: (a) any additional expense reimbursements from RI, (b) any RI volunteer appointment or assignment, (c) any Rotary Foundation appointment or assignment, and (d) any RI or Rotary Foundation award until the completed financial statement is distributed to both the clubs and the general secretary and discussed and adopted at a district meeting.
B. Clubs Non-Districted Status. (Note: the clubs in the district will be under the direct supervision of Rotary International).
The Board agrees to consider placing all clubs in District (unnamed) into non-districted status effective 1 February 2016 for three years unless the general secretary confirms that the following conditions have been
met by the district by no later than 31 December 2015:
a) club and district leaders collaborate to provide a status report on their active investigation and termination of fictitious Rotary clubs;
b) all stewardship issues are completely resolved in accordance with the relevant Trustee decisions;
Non-Districted Status (another district in another country) The Board agrees to consider placing all clubs in District (unnamed) into non-districted status effective 1 February 2016 for three years unless the general secretary confirms that the district governor, district governor-elect, and council of past governors have agreed in writing to the following conditions by no later than 31 December 2015:
follow the Rotary International Bylaws, the Rotary Code of Policies, and the district’s policy;
b) take united and consistent action to start increasing membership and establish new clubs;
c) stop speaking or writing about fellow Rotarians negatively, avoid public negative comments about Rotarians, and ensure all team members comply;
d) uphold an appearance of cooperation and respect, including during the district governor nominee selection process;
e) avoid all political conduct that associates Rotary with their personal activities or beliefs;
f) ensure that no Rotary club or associated Rotary entity engages in activities likely to result in harm to the growth of Rotary;
Part 2 of 3 (Part 1 was in the September issue) PROPOSALS to the COUNCIL ON LEGISLATION, for discussion in the Institutes Proposal No. 3. To authorize the RI Board to suspend or terminate a club for litigation-related actions and to amend the provisions for repeated election complaints from a district Proposed by the RI Board of Directors, this enactment would amend the RI Bylaws to allow the RI Board to take action when a club or Rotarian sues RI or The Rotary Foundation prior to exhausting the remedies provided for in the RI Bylaws for disputing elections.
Background: The RI Bylaws provide a fair internal process for clubs and Rotarians to follow if they allege that there have been irregularities in an election for Rotary office. Each year, without following the proper procedures, Rotarians file lawsuits against Rotary in an attempt to have a court overturn an election. Rotary spends substantial time and money defending these lawsuits. The RI Bylaws provide that a club that files a lawsuit without first following Rotary’s election review procedures can be terminated. However, lawsuits are often filed by individuals, not clubs.
THUS, this legislation provides that the Board may suspend or terminate a club that either sues Rotary or maintains in its membership an individual that sues Rotary prior to completing the election review procedures. The Board would only resort to the extreme measure of suspending or terminating a club if the club refused to take action against a member who failed to follow appropriate election complaint procedures. This legislation would also remove the references to governor elections and allow the RI Board to address repeated election complaints arising in a district.
Proposal No. 4. To add a fifth part to the Object of Rotary Proposed by the RI Board of Directors, this enactment would amend the RI Constitution and the Standard Rotary Club Constitution to add a fifth part to the Object of Rotary that correlates to the fifth Avenue of Service: Youth Service.
Background: The fifth Avenue of Service, New Generations Service, was established at the 2010 Council on Legislation and amended to Youth Service at the 2013 Council on Legislation. The fifth Avenue of Service recognizes the positive change implemented by youth and young adults through leadership development activities, involvement in community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding. The Avenues of Service correlate to the Object of Rotary. When the new Avenue was created, a corresponding amendment to the Object was not established.
Working with youth and young leaders is a fundamental activity and objective of Rotary that should be recognized.
Rotary clubs and Rotarians work with youth and young leaders through Interact, Rotaract, Rotary Youth Exchange, Rotary Youth Leadership Awards and local club and district programs. In any given year, more than 500,000 young people participate in these Rotary programs.