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«Bibliographies Standard Operating Procedure Version 5, 9/2003 1.0 Introduction 1.1 Policies 1.2 Organization 1.3. PPM/Management Bibliographies 2.0 ...»


Standard Operating Procedure

Version 5, 9/2003

1.0 Introduction

1.1 Policies

1.2 Organization

1.3. PPM/Management Bibliographies

2.0 Articles

2.1 Selection

2.2 Citation Format

3.0 Technical Reports

3.1 Selection

3.2 Citation Format

4.0 Books

4.1 Selection

4.2 Citation Format

5.0 Internet Resources

5.1 Selection

5.2 Citation Format

6.0 Databases

6.1 Selection

6.2 Citation Format, Publicly Accessible Internet Databases

6.3 Citation Format, Commercial Databases

7.0 Search Terms

1.0 Introduction

1.1 Policies

1. Bibliography materials must be readily available to HQ personnel, contractors and visitors through library holdings, online databases, or NASA center libraries.

2. Standard Library policies apply on circulation, the use of databases, retrieval, printing, and transmission of bibliography materials.

3. Materials available in the HQ Library or through databases accessible from headquarters should form the core materials for the bibliographies.

4. Catalogued, circulating materials from other NASA libraries may be included to fill out bibliographies.

1.2 Organization

1. Each bibliography may have a brief introduction to the topic.

2. Introduction may include:

• an overview of issues or history associated with the topic.

• a definition of the topic from an authoritative source (an established publication held in ready reference or a resource listed within the bibliography).

• reference to related bibliography topics.

Bibliography Procedures 2003

•LC subject headings or common subject terms used in online databases.

If bibliography includes "Databases" category, create a "Database Search Term" category (see 7.0 Database Search Terms below).

3. A standard disclaimer ends the introduction and precedes the categories:

"All items, except as noted, are available at the Headquarters Library. NASA Headquarters employees and contractors: call (358-0172) or email Library@hq.nasa.gov for information on borrowing or in-library use of any of these items. Members of the public, contact your Local Library for the availability of these items."

4. Each cited item is placed into one of three primary categories: "Articles," "Books," and "Internet Resources." Bibliographies may include an optional "Databases" category (see 6.0 Databases below).

5. Within each category, arrange entries alphabetically by author, then by title.

Corporate author names are written out in full and alphabetized accordingly (i.e. NASA appears as National Aeronautics and Space Administration).

1.3 PPM/Management Bibliographies Management bibliographies cover topics of concern to NASA headquarters program and project managers. The PPM liaison creates new bibliographies to address management issues as needed or requested. The liaison is also responsible for reviewing existing bibliographies and updating them periodically to ensure that bibliographies provide current and accurate information about the materials available through the Library. The discontinuation of any bibliography must be approved by the Library Manager.

–  –  –

5. Use the technical report/technical note, the accession number, or document ID number that is most widely used. Arrange access methods in the order they are listed below, which is the according to their availability to the general public. Separate access methods with a semi-colon. In the posted bibliography, make any online resources active links directly to the documents or to the login page of the database.

NTRS (NASA Technical Report Server)-(widely available through publicly accessible database) Material must be available in fullimage. Provide a link directly to the document (if available) or to the NTRS Search Form. If the file is available through a Center Technical Report Server, identify using the common acronym for the Center (e.g. MSFC TRS) and provide a link directly to the document (if available) or to the TRS Search Form.

NACA STACKS- (locally available, accessible without technological intervention) Uncatalogued material in the NACA STACKS section of the Library. Not all of these materials are NACA publications.

CD-ROM-(locally available, requires a computer to access file) This refers to the uncataloged NASA STI CD-ROMs held at the Library front desk. Include the month and year of the CD-ROM (see example below).

Lektriever (identify as Lek1 or Lek2)-(locally available, requires physical access to microfiche reader).

Restricted NASA Databases (NASA Aeronautics & Space Database ASD or the )-(unavailable to general public; requires individual account) If the document is available in more than one database, cite only the more current database. Provide a link to the database login page.

6. If the report is on the web, add the web address after the call number, as is done with books. Material must be available in full-image in its final form (neither a draft version nor an edited form) and posted on a NASA domain website (http:// … nasa.gov) that is accessible by the public. Do not include web sources if it cannot be determined whether the document is in its final unexpunged form.

7. Examples:

• Resource Held in Library Collection and the Aeronautics & Space

Access Page:

Shishko, Robert, Robert G. Chamberlain, Robert Aster, et al. NASA

Systems Engineering Handbook. NASA-SP-6105. Washington, DC:

National Aeronautics and Space Administration, Jun 1, 1995.

TL870.S35 1995 (19960002194: ASD)

• Resource Held in Library Collection and on the web:

Johnston, Richard S., Lawrence F. Dietlein, and Charles A. Berry,

eds. Biomedical Results of Apollo. NASA-SP-368. Washington, DC:

National Aeronautics and Space Administration, 1975.

RC1135.B57 1975 http://history.nasa.gov/SP-368/sp368.htm

–  –  –

7.0 Search Terms (optional)

7.1 May be added to any bibliography in lieu of listing possible search terms in the introduction (see 1.2 above). Recommended when topic of bibliography presents significant search difficulties.

7.2 Category must be included when "Database" category is used

7.3 Example (from a bibliography on space debris):

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